Director of Signature Events

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Price:
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Description
Function:
Under the direction of the Senior Director of College Relations, this position provides direction, financial oversight and responsibility for Gordon College’s Signature events. The director is responsible for planning and managing of a full range of events which effectively support the Advancement team and the President’s team. The director is responsible for working with multiple stakeholders across campus and working with multiple vendors to successfully orchestrate major events. The director will oversee the coordination of event logistics, contract negotiations, invitation lists, RSVP tracking, communications, follow-up and appreciation. The director with have leadership responsibility for the Celebration of Faithful Leadership Dinner, Homecoming, Christmas at Gordon, President’s Convocation, Commencement, Conversations with the President, Presidential guest hospitality, Shields House dinners and other Advancement related events. This position plays a significant role in supporting and creating a vibrant campus life, enhancing the image of the College and directly supporting the goals of the Advancement effort.
Description of Duties and Tasks:
Essential Responsibilities:
  1. Plans, directs, and implements on campus advancement and presidential development events, coordinating details closely with various campus departments, vendors, and key stakeholders. Creates an atmosphere conducive to the smooth operation of programs that appeal to the targeted constituents and carries out the institutional goals of each event.
  2. Oversees the interaction and scheduling of on campus advancement and presidential development events cooperatively with all internal service providers (physical plant, dining services, auxiliary services, public safety, communications, design and print services, etc.) Works directly with vendors to oversee the logistics of outside services offered at our events.
  3. Plans, directs and implements all off-campus Advancement events, responsibilities including but not limited to:
  4. Research, prepare findings, and assist in the evaluation and selection of event sites, venues, and vendors, and participate in site visits
  5. Negotiate an acceptable contract with selected venues/vendors and arrange for all related services with vendors, such as decorators, audio‐visual needs, buses, signage, entertainment, etc.
  6. Ensure all logistical details of events including photography, volunteer coordination on‐site, moderators, room set‐up, signage, transportation, housing, food and beverage, BEOs, accommodations for speakers and staff, etc.
  7. Responsible for follow-up for all advancement and presidential development events, including the scheduling and running of post-event debrief meetings, and the communication of feedback to key constituents.
  8. Work with appropriate individuals to develop and monitor invitation timelines/promotional schedule for events and deadlines related to all aspects of events, ensuring adequate and proper promotion, and that the information is communicated with staff, volunteers, contractors and other constituents.
  9. Work with appropriate staff to evaluate all events, ensuring continual improvement, ROI, and quality customer service. Utilize SalesForce and iModules to evaluate attendees and non‐attendees, as appropriate, gathering and disseminating the results received.
  10. Oversees all Presidential guest hospitality, including schedule creation, travel booking and coordination, and hosting on and off campus.
  11. Provides coaching and mentoring to staff throughout the year, including conducting annual performance evaluations.
  12. Reviews and manages budget accounts related to events.
  13. Attends events and provides on-site support.
  14. Attends to other duties as assigned by the President or Vice President of Advancement.

 

Required Knowledge, Skills and Abilities:

In order to fully perform the above functions, the incumbent must possess the following knowledge, skills and abilities, or demonstrate that the major responsibilities of the job can be accomplished, with or without reasonable accommodation, using some combination of skills and abilities.

  1. Must profess faith in Jesus Christ as Lord; must accept Gordon’s Statement of Faith; must practice Christian values in daily interactions with students, faculty, staff, and the public as outlined by Gordon’s Statement of Life and Conduct; and must work to advance Gordon’s mission through this position.
  2. Ability to organize, prioritize and plan multiple projects and programs.
  3. Ability to effectively manage a team with leadership that allows for superior delivery on results.
  4. Possess strong customer service and interpersonal skills.
  5. Possess solid judgement and decision making capabilities.
  6. Ability to work cooperatively with multiple staff inside and outside of the advancement office.
  7. Provide solid written and verbal communication skills.
  8. Understanding of the financial and constituent support goals of the College.
  9. Ability to plan and implement multiple complex projects simultaneously to accommodate the varying demands of alumni and development work.
  10. Ability to work with vendors during the coordination of development and alumni events. Must be self-motivated.
  11. Possess basic working knowledge of Microsoft products, Jenzabar, etc.
  12. Subscribe to the College’s doctrinal statement and have enthusiasm for the mission of the College.

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Contact Information
Wenham, Massachusetts
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