Executive Assistant at Gordon-Conwell's Boston campus

Salary Range:$48,000.00 To 52,000.00 Annually


Gordon-Conwell is a multidenominational, protestant graduate school, unique with its broad array of over 1,300 students and 200 faculty and staff from 78 denominations and over 50 countries. We offer a residential model of education at South Hamilton, MA (our main campus); an urban context in Boston, MA; adult educational models in both our Charlotte, NC campus and our offerings in Jacksonville, FL; in addition to online and cohort models involving students from around the world.

Our mission is to prepare men and women for ministry at home and abroad. Rooted in the gospel and God’s Word, the seminary seeks to develop Christian leaders who are thoughtful, globally aware, spiritually mature, and ready for a broad array of ministries. While being historically orthodox and evangelical, we seek to address the issues of our times with both relevance to the culture and faithfulness to Christ and God’s truthful Word.

Position Summary

The Executive Assistant to the Campus Dean supports the office of the Dean on the Campus for Urban Ministerial Education (CUME). The Executive Assistant will act as liaison with internal colleagues and external partners. They will be responsible for monitoring, executing, providing communication and documentation of the multi-varied functions of the office, and other necessary tasks associated with the daily operation of the Campus. Like all positions throughout the Campus, the Executive Assistant to the Campus Dean is an important component of the cohesive team of students, faculty and staff serving the ministerial educational and research mission of the Campus and community. This is a full-time position.

Key Responsibilities

•    Meetings & Calendars: Communicates, schedules, and coordinates all aspects (e.g., calls, mails, emails, supporting documents, reservations, expenses, hospitality, etc.) of Dean’s office and interoffice activities. (20%)

•    Communications: Crafts and delivers consistently high quality written and oral communications for meetings (i.e., minutes, reports, supporting documents, etc.); staffing (i.e., staff and faculty CV’s, adjunct contracts, etc.); governance (i.e., rules, policies, guidelines, etc.) and research overseen by the Campus Dean. (30%)

•    Grant Administration: Maintains communications, provides event planning, and oversees administrative components of Thriving Congregations – CUME Lily Grant. (20%)

•    Administrative Support: Oversee administrative details to coordinate, communicate and connect staff and faculty on behalf of Dean to ensure successful operations. (5%)

•    Budget & Expenses: Completes timely and accurate expense reports of the Campus Dean’s office; manages documentation and pay requests of the adjunct faculty stipend. (10%)

•    Community Liaison: Acts as community liaison to churches, non-profits, businesses, etc. on behalf of the Dean’s office. (5%)

•    Event Coordination: Provides project management and event planning for Dean’s office. (10%)

•    Perform other duties as assigned by Dean.

Key Competencies

•    Administrative Support: Superior administrative skills, including organizational and coordination skills. Must be detailed oriented, self-motivated, and possess the ability to take initiative and work independently. Must possess superior time management skills. Basic accounting skills preferred.

•    Communication and Interpersonal Effectiveness: Must have excellent written and verbal communication skills, including experience in research, reporting, writing, and editing.

•    Cultural Intelligence: Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds. Demonstrated ability to adapt, collaborate, and serve in a team environment that requires collegiality and regular collaboration across matrixed, multi-campus environment.

•    Technical Knowledge: Experience with Microsoft Office Suite, Adobe Acrobat, plus an aptitude to learn and use other applications that facilitate organizational efficiency.

•    Knowledge and discernment: Broad awareness of the range and content of the Dean’s responsibilities and duties, along with the clear recognition and significance of confidentiality in the activities of the Dean’s Office. Must possess significant independent judgement with the ability to anticipate problems and adapt to campus changes.

•    Clear understanding of the mission of GCTS and the willingness to abide by the Community Life Statement of GCTS.

Education and Experience

•    Bachelor’s degree required, Master’s preferred.

•    Minimum of 3-5 years of full-time work experience in higher education supporting a higher-level executive.

Application Process

Please apply through Gordon-Conwell’s Career Center available here: https://www.gordonconwell.edu/employment/

Please include these documents in either Microsoft Word or PDF formats:

•    A cover letter addressed to Dr. Virginia Ward, Dean of CUME, explaining your interest in the position.

•    A formal CV that includes the names of at least three references.

No hard copy materials, please. Opportunities to interview will be made available at the search committee’s initiative. Applications will be accepted until the position is filled.

Contact Information
Boston, Massachusetts
Reply to Ad